CFLHD Project Planning and Controls

CFLHD manages projects from cradle to grave following the five process groups established by the Project Management Institute's (PMI's) Guide to the Project Management Body of Knowledge. This provides CFLHD with the capacity to respond to a fluctuating program environment and optimize the usage of resources (internal and external) to manage program delivery in an efficient and effective manner. The dynamics of proper planning and monitoring of performance has never been more important than it is today. With commitments to an ever growing number of partners to deliver projects on-time, on-budget, and within-scope, the use of project management tools ensures that early scope, budget, and schedule definition is defined, endorsed, and measured and is only modified through change control. Every Project requires a Delivery Plan (although the size and complexity of that plan will vary based on the project needs) that our Project Team owns together with the Project Manager as part of the team. If you have comments or questions regarding any of the information, please email your comments to: PMGroup.CFL@dot.gov ("CFL PM Group" for FHWA Outlook Users).

Project Delivery Plan

Through the exercise of developing a Project Delivery Plan, cross-functional teams (CFT) or Project Support teams (PST) are forced to think through their delivery approach and make decisions about how to proceed. This plan becomes the primary source of information for how the project will be executed, monitored, controlled, and closed. The CFT/PST develops a Project Delivery Plan for every project; except those fast paced projects that are completed relatively quickly. Concurrence of the Project Delivery Plan by all CFT/PST members is required.

The primary source documents of a Project Delivery Plan are the Scope of Work (SOW), Project Schedule, Budget Worksheet, Project Agreement, Scoping Report, Risk and Opportunity Management Plan, and Project Construction Estimate. These documents are produced for all projects with a delivery plan. Larger or more complex projects may have several supplementary documents produced, such as, Quality Control Plan, Communications Plan, Project Specific Change Control Plan, Procurement Plan, and Lessons Learned & Closeout Plan. The formation of a project delivery plan coordinates all sub-plans into one document and forms the basis for Scope Definition and Management, Schedule Management, Cost Management, Risk Management, and Quality Management. See the "Project Delivery Plan Endorsement" document for a checklist of required project delivery documents.

Download Project Delivery Plan Documents Using the Checkboxes

Use the checkboxes to select all of the documents you want, then click the "Get Checked Files" button below to download them all in one step.

Standard Scope of Work Sections

Files Description Rev Date
MS Word IconSOW - Scoping Scope of Work (SOW) Template for Project Scoping and Development of a Project Delivery Plan 07-20-2016
MS Word IconSOW - Scoping to Final Design Standard Scope of Work (SOW) template for performing environmental, roadway, hydraulic, geotechnical, right-of-way, surveying, mapping, and project management services from scoping through final delivery of a plan set 09-01-2017
MS Word IconSOW - Post design Services Scope of Work (SOW) template for Post-Design Services 11-19-14
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Design AE Budget Spreadsheets

Files Description Rev Date
MS Excel IconBlank AE_IGE Prelim Engr Budget Spreadsheet Blank template for developing A/E Fee Estimate or Independent Gov't Estimate using personnel classifications and fully-burdened wage rates 02-25-15
MS Excel IconIndividual A/E Budget Spreadsheet Template for developing A/E Fee Estimate or Independent Gov't Estimate using preloaded A/E personnel classifications and contract wage rates. A spreadsheet is available for each A/E under contract. (Available on CFLHD's internal website, contact project manager) 02-01-2011
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Scoping Report Outlines

Files Description Rev Date
MS Word IconScoping Outline - All Projects Standardized scoping report template for all projects. 7/7/2017
MS Word IconNon-FLAP Scoping Summary Scoping summary template for all non-FLAP projects 12/12/2015
MS Word IconFLAP Scoping Summary Scoping summary template for all FLAP projects 12/12/2015
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Risk and Opportunity Management

Files Description Rev Date
MS Word IconExample Risk Events List of risk events or conditions that may occur on projects 01-01-2011
MS Word IconFLH Risk Mgmt Policy Federal Lands Highway Risk Management Policy, dated October 2008 10-01-2008
MS Word IconRisk and Opportunity Management Plan Template Risk assessment template for identifying, analyzing, and responding to risks and opportunities 02-01-2011
MS Excel IconRisk Management Register Sample Spreadsheet for tracking identified risks through assessment, strategy, and monitoring and controlling 01-08-2016
Adobe PDF IconRisk Management Terminology Definitions for common risk management terms 01-01-2011
MS Excel IconRisk Management Register Template Template spreadsheet for tracking identified risks through assessment, strategy, monitoring and controlling 01-08-2016
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Construction Estimate Documents

Files Description Rev Date
MS Word IconProject Construction Estimate (CFLHD's Engineer's Estimate Manual) FP-03
FP-14
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Example Project Delivery Plan Documents

Files Description Rev Date
Adobe PDF IconCA PRA PORE 10(4), 200(1) & 201(1) Limantour, Lighthouse & Chimney Rock Roads Example of a completed Project Delivery Plan 10-18-11
Adobe PDF IconSD PRA BADL 10(7) Dillon Pass Badlands Loop Road Example of a completed Project Delivery Plan 10-18-11
Adobe PDF IconUT PFH 46-1(2) La Sal Mountain Example of a completed Project Delivery Plan 10-18-11
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